The United Kingdom left the European Union and the transitional treaty expired on December 31. Several fruit and vegetable companies had to deal with the new rules for exporting products to the UK. It was extremely important to be prepared in time. Therefore, JEM-id has introduced new developments around the GreenCommerce fruit and vegetable program, so that issues related to VAT can be properly handled and export data automatically sent to the Quality Control Bureau (KCB), customs agents, couriers and import brokers, without them being manually written into their system. The extension to GreenCommerce provides well-set up issuers with more administration, time and costs.
Challenges facing exporters
When the news of Brexit surfaced, it quickly became apparent that important measures had to be taken to be able to continue to ensure sales to the UK and to continue to address the administration properly and expeditiously.
Administrative work will increase significantly, especially in the area of communication with customs and the Central Bank. In order to prejudge the UK exit and assist GreenCommerce customers with the transition, this was timely researched by JEM-id. Due to the software developments made after the investigation, the exporters were able to start the year well prepared and familiar with the new way of working.
Digital link with e-CertNL
Starting January 1 2021, it is imperative that export data be scanned digitally first by KCB. To support export data advertising, a digital link with KCB was previously developed within GreenCommerce, whereby sales orders and sales order lines could be automatically sent to KCB and re-writing is unnecessary. GreenCommerce links to e-CertNL. The extension to GreenCommerce saves fruit and vegetable merchants that export outside the European Union a lot of time, administration and additional costs.
Well prepared exporters
Exporters such as Quality Produce International (QPI), New Green, JNV Produce Marketing, Zijtwende, Bos Brothers, and StC International have been running internal and external business operations for years using the GreenCommerce fruit and vegetable program. They have now expanded the system in time with the export package, so they can get off to a good start in 2021. While a small percentage of these companies file clearance for customs themselves, the vast majority of exporters are outsourcing entirely to the carriers (s) who operate. With them. Companies like DLG DailyFresh Logistics, Freight Line Europe, and HZ Logistics have an affiliation with Greencommerce. This allows them to receive transfer orders with relevant data from the two exporters via Transportal. Due to Brexit, a development has been made to share information on customs matters “essential for export” during the transfer order. A customs service is used for this purpose, as carriers can request the necessary data. If desired, letters can also be sent directly to a customs agent. “We are exporting a lot, also to the UK and here too we had to deal with additional processing. The new development makes it easier for us to work with carriers and saves us a lot of time because not all of the data has to be entered manually,” says Annemieke van den Ende (New Green) JNV Produce Marketing also did not want to take any risks, “ We want to avoid logistical and administrative delays, hence the GreenCommerce Brexitproof solution in collaboration with our logistic partner DLG DailyFresh Logistics. ” Johan Vrijland (Director of JNV Produce Marketing) says: “ It relaxes Customers in the UK and we ”.
Administration of value-added tax
Britain’s exit from the European Union has consequences for the administrative handling of VAT issues. Quality Produce International (QPI) took the opportunity to respond. In cooperation with JEM-id, adjustments have been made to apply correct VAT rates to purchase orders, sales and the associated invoice flow in different countries. “We are doing business actively in many countries, and recent system changes are helping us settle VAT on transactions efficiently and correctly. For example, as a UK importer, QPI can now tax customers in the UK at the local VAT rate, ” says Martin Leardam (Head of Finance at QPI).